Responsible body for the processing of your data

Kohlbach Holding GmbH
Grazer Strasse 23
9400 Wolfsberg
Austria

Email: office@kohlbach.at
Phone: +43 (4352) 2157

Regulation authority

Österreichische Datenschutzbehörde
Barichgasse 40-42
1030 Wien
Austria

Archiving of project documents

When we have implemented a project, we archive the project documents for the duration of the operation of the system and beyond until the end of the retention period due to legal reasons.

The project documents, in addition to plans and technical descriptions, among others, include name and contact information of people officially involved in the project including data of plant operators.

We do this out of a predominantly legitimate interest in order to be able to understand in the event of liability or complaint proceedings how decisions have been made and which people were involved in this work steps. This also enables us to ensure rapid procurement or production of spare parts for the plant operator if necessary especially for our fault-clearing service.

As an affected person, you have the right to object to this processing. After weighing up interests, an objection leads to a decision as to whether processing will be restricted, discontinued or continued.

Application process

If you apply to us for vacancies, we store your data on our server with strict access restriction until the end of the application process as a pre-action resulting from your own initiative and beyond that period if a legitimate interest exists.

The application process aims at the conclusion of an employment agreement.

In the event of a rejection, the data will be stored for a period of six months or longer if the applicant wants to be informed of future vacancies or until any legal disputes have been resolved for legitimate interests. (GlBG §12)

If you receive the desired position in our company, the data that we generated during the application process or that we received from you will be attached to your personnel file and processed further within the framework of "personnel administration in employment relationships" (legal obligation).

The application documents contain your name and contact details, your curriculum vitae, information on your education and any additional documents that may exists, such as internal meeting notes, correspondence, cover letters, photographs or similar.

As an affected person, you have the right to object to processing based on a legitimate interest after the application process has been completed.

Purchasing and supplier database

We store company contact data of employees of our suppliers, the master data of the supplier, categorization and evaluation of the supplier (credit check), as well as data for processing payment transactions in a supplier database. We do this out of a legitimate interest.

If you are a person affected by this processing, you have the right to object to the processing.

We store this data for the duration of the business relationship and beyond that until any legal disputes have been resolved or due to legal reasons.

Customer database and marketing for own purposes

If you are our customer, your data can be stored in a customer database for marketing purposes. The Austrian Telecommunications Act allows us, unless you object, to send you, as a customer, information by email on products and services (especially for service and maintenance) similar to those that you have already bought from us.

For this purpose, we store your data until the third year after the last customer contact with you. The legal basis for this processing activity is predominantly the legitimate interests of Person, which is responsible for. You can send your objection to us using the data given above.

Answering inquiries

If you send us inquiries about our products and services, we will process your data on the basis of pre-contractual measures at your initiative.

If your inquiries to us are not related to the performance of a following contract or pre-contractual measures on your initiative, we will consider this action as a consent to the processing of your data for this purpose. In this case you have the right of withdrawal. You can send your revocation to us using the contact details given above.

We store data for answering inquiries that are not related to a contract with us for up to six months after answering them or until any legal disputes in which the data is used as evidence has been resolved. We store data that we have received in connection with inquiries about contracts or pre-contractual measures for up to six months after answering the inquiries and furthermore until the expiry of any guarantee, warranty, compensation, retention and limitation periods applicable to us. In addition, we store your data until any legal disputes have been resolved and due to legal reasons.

We only store your data for longer than six months for this processing purpose, insofar as the data contained in the inquiry or the answer to the inquiry is relevant for these points.

Provision of our website

As part of our website, we save IP addresses, connection data, the version of your browser and which operating system you are using. This data is deleted or anonymized after six months. We need this data to protect our website from attacks and misuse and for statistical evaluations.

Planning and construction of plants, sale and installation of spare parts, service

If you commission us to provide a service, we will save your data to the extent necessary until fulfillment of the contract. This includes in particular your master data, your company contact details, as well as correspondence, records, plans and other documents belonging to the project. If you do not want to provide us with the required data, we cannot act for you.

The data is used for this processing activity until the project is completed and then archived (see archiving project documents).

Your data can be shared with the companies involved in the project or third parties, in particular with our suppliers, forwarding agents and accredited authorities, to the extent necessary until fulfillment of the contract.

Transfer of data to non EU member states

Unless the performance of services will be done in the territory of the European Union, no data will be transmitted to non EU member states, with the exception of our subsidiary in Basel / Switzerland and Lipzek/Russland. There is an adequacy decision of the European Commission for the transmission of data to Switzerland.

Transfer of data

If we are legally obliged to share your data, public institutions will receive your data. If necessary we can share your data also with legal representatives in business cases, with business trustees of auditing, with tax accountants for financial statements, with dept collecting agencies and with contract and business partners who are involved in the performance.

Processing / viewing of data by third parties

Your data can be processed by third parties on our behalf for the provision of services, as well as for maintenance, support and repairs in connection with the software or hardware used.

Your rights

In principle, you have the right to information, correction, deletion, restriction, data transmission and objection. In any case, please contact us. If you believe that the processing of your data violates data protection law or that your data protection claims have been violated in any other way, you can complain to the regulation authority.

General

We reserve the right to change this data protection declaration at any time with effect for the future; the current version is available on our website.

Status: January 2021

Should individual provisions of this declaration be ineffective or unenforceable or become ineffective or unenforceable after publication, the validity of the rest of the declaration remains unaffected. The ineffective or unenforceable provision should be replaced by an effective and enforceable provision whose effects come as close as possible to the economic objective pursued by the author with the ineffective or unenforceable provision. The above provisions apply accordingly in the event that the declaration proves to be incomplete.

Place of jurisdiction

In case of discrepancies without competence of court, the court in Klagenfurt shall be the exclusive place of jurisdiction.

Only Austrian law shall be applicable.